Your colleague sent you a script file or HTML Help (.chm) document or even link (.lnk) to the file stored in the file server but Outlook blocks access to the file. What to do? Outlook blocks certain attachments or, rather, blocks access to certain types of received files, because of potential risks associated with these file types. The file type, indicated in the extension, a few letters following the dot at the end of filename, determines whether the file may or may not present a potential threat to the user’s security. For this, Outlook has a blacklist of potentially hazardous file types including a few dozens of items, such as .exe, .bat, and .cmd. (full list of blocked attachments can be viewed here: https://support.office.com/en-US/Article/Blocked-attachments-in-Outlook-434752e1-02d3-4e90-9124-8b81e49a8519). As you may have noticed, the key word of the paragraph is ‘potential’, and that is to say, unlike your anti-virus, Outlook can’t tell whether the file is really dangerous or not. As a result, it blocks a lot of useful files, even if they come from highly trusted senders, just to be on the safe side. The question is, why does it happen?
If you use Microsoft Office for business purposes and your responsibilities include frequent communication with partners and customers, sending mass email from Outlook may be a part of your daily or, at least, weekly or monthly routine. Within the organization, mass email with Outlook is normally performed through internal distribution lists including members of certain departments or subdivisions. However, when it comes to mailing customers or partners, the list of recipients can grow excessively long, making your message rather bulky. Moreover, the recipient sees all other addresses in the TO or CC field; and they sometimes are not only irrelevant, but present some information you might prefer not to disclose.
Here we come to the origin of one of the most successful Microsoft Office productivity features – Mail Merge, in Word 2003 – an equally one of the most successful and popular Office installments by a wide margin. Mail Merge in Word took an impressive start by appearing on this platform after its birthplace – Word 2002 (of ‘Office XP’, released in 2001).
Office 2003 is now officially no longer supported by its parent, but, despite this fact, and despite it being somewhat outdated (in comparison to the more modern Microsoft Office installments released over the years) both interface-, security- and feature-wise, many people who still own the license use it and prefer it over the rest of the ‘Office’ family. For these people, and professionals who have to use the feature in Word 2003 over the line of duty, we will explain how to use the Mail Merge in MS Word 2003, thus continuing our series of articles which describe the Word Mail Merge feature.
Microsoft Office was designed from the ground up as a powerful productivity platform for numerous PC-related tasks and jobs, and has gained massive popularity over the years, becoming the leading solution on the market.
However, making it a truly all-purpose tool, able to perform in practically every scenario that the modern workplace produces, is no small task.
To counter this limitation, Microsoft has included the possibility for independent developers to create their own functions into the platform, without compromising its integrity or copyright licenses, by introducing the MAPI (Messaging Application Programming Interface) protocol – a sort of “bridge” for anyone to use between the closed architecture of Office and supplemental software written in popular programming languages in order to include a desired feature. This protocol has allowed many to produce their own long-sought productivity improvements that Microsoft had or has no desire to implement owing to small margins – the main features of Office require many man-hours to maintain as it is. Consequently, an impressive number of such software products have appeared on the Internet over the years as the result.
Since the 2013 version, Microsoft Outlook users have had the option to activate automatic reminders concerning message where attachments may have been forgotten.
For many years Microsoft Outlook was the most popular email client in the world. According the latest research, Microsoft Exchange Server accounts for more than half of business mailboxes in 2014; that is, 500m in absolute figures. Many of these users are using Microsoft Outlook, where Outlook Web Access still plays a companion role.
The installation base of Microsoft Office is about 1 billion. This figure can be found in many articles. On July 7, 2014 Microsoft reported that over 1.1 billion people use Microsoft Office. So the estimated base of Microsoft Outlook users in 2014 is between 500m and 600m.
Some interesting numbers can be found in the research of the Radicati Group. This company specializes in researching e-mail, security, instant messaging and social networking with a focus on enterprise market.
In the study entitled “Microsoft Exchange Server and Outlook Market Analysis, 2010-2014”, we see that on-premises Exchange in 2010 has 76% of mailboxes as opposed to 15% being hosted and 9% from managed Exchange.