outlook add-ins

Send files in Outlook emails automatically with MAPILab Toolbox

Microsoft Office was designed from the ground up as a powerful productivity platform for numerous PC-related tasks and jobs, and has gained massive popularity over the years, becoming the leading solution on the market.

However, making it a truly all-purpose tool, able to perform in practically every scenario that the modern workplace produces, is no small task.

To counter this limitation, Microsoft has included the possibility for independent developers to create their own functions into the platform, without compromising its integrity or copyright licenses, by introducing the MAPI (Messaging Application Programming Interface) protocol – a sort of “bridge” for anyone to use between the closed architecture of Office and supplemental software written in popular programming languages in order to include a desired feature. This protocol has allowed many to produce their own long-sought productivity improvements that Microsoft had or has no desire to implement owing to small margins – the main features of Office require many man-hours to maintain as it is. Consequently, an impressive number of such software products have appeared on the Internet over the years as the result.

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Mail merge from Excel spreadsheet data

Have you ever had to send out similar messages to a substantial number of recipients with just a few slight alterations in the body and the subject of the message? Have you ever had to deploy a personalized marketing campaign or send special offers to your most loyal customers so that any of them would feel truly special? Then you might have probably made use of the mail merge technology, or, at least have heard of it. In a nutshell, mail merge works as an inverse template or, rather, super-template, when, instead of using the same template to create similar messages over and over again, a user creates just one template with a number of placeholders which propagates itself across all the messages adding specific values for each recipient from a pre-set database, such as the recipient’s email address, first name, date, price, city or position.

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Mail merge in Outlook 2007

As you may know, the famous Mail Merge Outlook function that Microsoft introduced more than a decade ago has endured almost every iteration of the Microsoft Office family. Today, we are going to describe its use in Microsoft Office 2007.

Mail Merge in Outlook 2007 works the same as in other Microsoft Office family releases and targets the same goal: the creation of convenient and efficient mass mailings with some degree of personalization while drastically improving the work process for the people in the field. It allows creation of bulk email letters to each individual on a mailing list, using a single message / Word document / Publisher item, by employing “Macros”, which serve as placeholders for data taken from an external “data-source” and are replaced by the actual values when the messages are generated.

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How to clean duplicate messages out of the mailbox even if they are not really duplicates

The reasons for duplicated messages appearing in Outlook mailbox vary. They can be caused by incorrect functioning or configuration of the main synchronization software; problems with mail server or mail client (for example, if the message copies are left on the server and you have to re-create an account in Outlook); or just by human error when doing a copy-paste of a number of selected messages; etc. Any of these events can leave you with numerous duplicates and you will want to eliminate them. This task is easy, just take Duplicate Email Remover and rid all your mail folders from duplicated messages and posts even if the source message and duplicate are located in different folders.

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What is Mail Merge in Outlook and how to do Mail Merge better

In 2001 Microsoft introduced, among many other things, an invaluable productivity improvement to its Office suite (Microsoft Office 2002 at the time), that would raise the industry standard for professionals involved with a job that requires frequent email correspondence with a large client base for many years to come. Microsoft named its new feature “Mail Merge” – a welcome addition to the Microsoft Word application, which would allow a user to take an entirely different approach to communicating across a broad client base.

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Mail merge with attachments in Outlook

If you work in Microsoft Office and sometimes need to send out large, personalized mailings, you probably know that the basic package provides the essential means to achieve this task. The Mail Merge feature, introduced in Word 2002, has proven to be an invaluable tool for performing this type of business correspondence for a stupendous number of people.

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Personalized mailing from Outlook

Composing a personalized email in Outlook has always been one of the most effective and refined ways of conducting daily business with a large number of email recipients. This article will show you how to send personalized mail in Outlook using a couple of handy add-ins for the Microsoft Office suite.

Outlook’s personalized messages allow you to have a single task-specific email message or a text document which can be sent to any number of recipients and contain individual details in any field of the resulting message. This is called “personalized email message” or “personalized mass mailing” in Outlook’s context.

A basic example for sending personalized mass mail in Outlook would be any scenario involving a large number of known recipients who are going to receive roughly the same letter. Job-hunting candidates, corporate clientele, staff members, school reunion participants, marriage guests – all these people obviously have different first and last names, home addresses and other individual information.

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Remove duplicate emails in Outlook with Duplicate Email Remover: step-by-step guide

If you use an e-mail client, even an efficient one like Microsoft Office Outlook, you may meet with an annoying issue with dozens, hundreds, and even thousands of duplicate emails. There are a lot of possible reasons for duplicate emails to appear in Outlook: mail server errors, issues with synchronization with the server, downloading old mail to the new version of Microsoft Office Outlook; it is also possible that Outlook duplicates emails because of its own rules, or even your antivirus tool may duplicate emails.

But whatever the cause, duplicated messages make our work with e-mail complicated, and we often are in great need of finding a way to make Outlook remove duplicate emails. The only method to eliminate duplicate email that Outlook offers itself is manual deletion. That can take hours of tedious and painful sitting at the computer – hours which could be spend doing work or meeting with friends and enjoying our hobbies…

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Mailing with Outlook: How to hide mail recipients

There are situations that require to hide addresses in Outlook from recipients, such as performing a large mailing. If you are composing some type of personalized business correspondence, for instance, hiding recipients in Outlook will allow for a more delicate, proficient and effective approach.

Let us imagine that one has to send reminders each month to all staff members: each staff member will receive a letter with the reminder text in this case, but each recipient will be able to see a lot of unrelated email addresses, and some recipients may even be uncomfortable with their email addresses visible to others, not counting the fact that an obviously automated and impersonal email message receives less attention than a personalized one. With this in mind, a personalized letter with hidden list of recipients is less likely to be ignored by its addressee and is, generally, a more appealing and professional way of reaching out to the staff members or clients.

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