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Mail Merge Toolkit

Mail Merge Toolkit

Current version: 2.8

Mail Merge Toolkit is a powerful add-in for Microsoft Office helping to extend the mail merging capabilities in Microsoft Outlook, Microsoft Word and Microsoft Publisher. It allows you to do the following:

  • Insert data fields into the message subject, so that not only the contents of a message but also its subject is personalized.
  • Attach a single file or numerous ones to messages.
  • To send HTML or RTF messages from Microsoft Word and Microsoft Outlook so that the security system doesn't reject messages and Internet links remain working (some problems with Internet links are already fixed by Office XP Service Pack 2, but not all). In particular, Mail Merge in Microsoft Word provides a higher level of correspondence safety. Mail Merge Toolkit is compatible with all recent versions of the Microsoft Word. So, mail merging in Word 2013, Word 2010 , Word 2007 or Word 2003 isn’t a problem any longer!
  • Send messages to multiple recipients in PDF, HTML and RTF formats directly from Microsoft Word.
  • Send personalized messages in GIF format from Microsoft Publisher. When sending GIF messages from Microsoft Publisher, HTML-links can be assigned to image areas (image map technology). By using messages in GIF, you can be sure that your recipient will be able to read it within any email client.

Click here for more screenshotsThe Mail Merge Toolkit dialogue looks very similar to the standard Microsoft Office box "Merge to Electronic Mail" (see screenshot). In that box, like in the standard one, you can choose the data field containing recipient addresses, set message subject (btw, in Mail Merge Toolkit you can use automatic data field insertion like in a document text), set the format, and choose files to be attached to each message if necessary.

With Mail Merge Toolkit you can use all the features of Microsoft Office for professional mass mailing! Enjoy the easiest and at the same time most effective work with Mail Merge in Word! Being one of the basic text editors nowadays, Microsoft Word is applied by the most of PC users. So, Mail Merge in Microsoft Word is of the paramount importance for every Microsoft Office user!

Actually, there is no use to explain what kind of software product you purchase with us! Our add-in for Microsoft Office will make a process of mail merging as easy as ABC for you! If you work with Microsoft Office every day, you should realize all complexity of drawing up hundreds of likely letters and filling in data fields with the same information! From now on, this is all the matter of the past! All these functions will be automatically accomplished by Mail Merge Toolkit within seconds and with the minimum efforts from your side! As you can see, Mail Merge Toolkit is compatible with all modern versions of Windows and suits for work with all necessary components of Microsoft Office. After acquiring Mail Merge Toolkit with us, you’ll forget out and away about past difficulties of the letter writing!

 

What's new in Mail Merge Toolkit?

Version 2.8 — released on January 19, 2015

  • The format of the outgoing message is changed if the modes: “HTML Attachment”, “RTF Attachment”, or “PDF Attachment” are selected as message format in the add-in settings. The new version of Mail Merge Toolkit generates messages in the HTML format, instead of the previously used RTF.

Version 2.7 — released on June 25, 2014

  • An issue with incorrect converting publication to the GIF format by using Mail Merge in Microsoft Office Publisher 2007-2013 is fixed.
  • New feature is added in Microsoft Office Publisher: export of publication to the PDF format.
  • The method of editing in Microsoft Office Publisher is updated: the built-in editor is now used.
  • If you select the "PDF Attachment" message formats in Publisher, you can configure using a separate template in the message body (so that it is not empty if you send your message text as attachment).
  • Unicode support is added.
  • The bug of processing filters by the data source record numbers is fixed.

Version 2.6.4 — released on May 27, 2014

  • Compatibilty with Microsoft Office 2013 Service Pack 1 (KB2817430) is added.
  • New feature is added: you can use a separate template in the message body if selecting message formats like: "HTML Attachment", "RTF Attachment", "PDF Attachment" (in previous versions, message text was sent in the attachment, and message body was empty).
  • An issue with incorrect displaying specific local characters is fixed.
  • The method of sending messages with attachment is optimized.

Version 2.6.3 — released on October 18, 2013

  • An issue when the registration code is unsaved known if running Microsoft Office Word without Administrator credentials is fixed.
  • Unicode paths to the attached files (specific national characters in filenames) are now supported
  • New feature: file masks are now supported in the name of attached files.
  • An issue with sending blank message body is fixed – it was known in several cases with the systems where non-English local language settings were used.

Version 2.6.2 — released on February 25, 2013

  • The feature to send personalized messages as PDF attachments has been added.

Version 2.6.1 — released on November 16, 2012

  • Support for Windows 8 has been added;
  • Support for Microsoft Office 2013 has been added.

Version 2.6 — released on December 19, 2011

  • A possibility to use data source fields inside of automated Word fields (for example, Database field) is added.

Version 2.5.7 — released on October 14, 2010

  • The problem with displaying full path to the attachments has been fixed.

Version 2.5.6 — released on February 19, 2010

  • Microsoft Office 2010 Beta (64-bit editions) support has been added.

Version 2.5.5 — released on December 10, 2009

  • Microsoft Office 2010 Beta (32-bit editions) support has been added.

Version 2.5.4 — released on July 22, 2009

  • Deployment capability has been extended;
  • Minor interface changes.

Version 2.5.3 — released on December 23, 2008

  • Support for Microsoft Outlook 2007 hotfix package KB958789 has been added.

Version 2.5.2 — released on December 18, 2007

  • The problem with adding extra character to end of the message has been fixed.

Version 2.5.0 — released on December 11, 2006

  • Support for Windows Vista has been added;
  • Support for Microsoft Office 2007 has been added.

Version 2.4.0 — released on April 20, 2006

  • Attachment Manager has been added;
  • Program Installation Wizard has been improved;
  • The "Help" section has been enhanced;
  • The list of company's products and their description has been updated.

Version 2.3.0 — released on January 17, 2006

  • Some bugs have been fixed.

Version 2.2.0 — released on July 8, 2005

  • A possibility to send messages when the "CC" and "BCC" fields are filled in has been added.
  • The fields and the settings of the main window of the program can be saved now.

Version 2.1.0 — released on June 11, 2005

  • The way to select accounts has beed changed.
  • Now you can send the merged messages with background images.

Version 2.0.0 — released on May 27, 2005

  • The message converter has been rewritten and the bugs with message formatting have been fixed.

Version 1.7 — released on March 14, 2005

  • The possibility to send messages through a specifed account has been added.

Version 1.6 — released on February 23, 2005

  • German language has been added.

Version 1.5 — released on January 13, 2005

  • Bug with sending messages by Excel datasource has been fixed.
  • Russian language has been added.

Version 1.4 — released on August 27, 2004

  • Microsoft Windows XP Service Pack 2 compatibility issues are fixed.
  • Product was tested with Windows XP 64-bit Edition, no known issues.
  • Product was tested with Windows XP 64-bit Edition, no known issues.

Version 1.3 — released on August 10, 2004

  • The Button "Mail Merge Toolkit" has been added to the "Mail Merge" toolbar of Microsoft Word.
  • Now you can send the merged messages like attachments in the RTF format.
  • A possibility to send messages to recipients from exchange server's address book has been added.

Version 1.2 — released on January 14, 2004

  • Add-in now allows the user to choose save or not to save sent messages(to the Sent Items folder).
  • Some bugs have been fixed.

Version 1.1 — released on October 24, 2003

  • Bug with recognizing the type of message attachment has been fixed.

Version 1.0 — released on October 9, 2003

  • First public version.

Additional information

Mail merge in ms word 2003, 2007
How to do mail merge in ms word
How to mail merge in microsoft word (2003, XP)


Frequently Asked Questions about mail merging add-in for Microsoft Outlook

Question: Every time I try to send a mail merge with a party CC'd it seems to add an additional CC to my mailmerge. Do you know if there is a way to correct this?

Answer: Our Mail Merge Outlook Toolkit software works as follows: according to the number or e-mail addresses in the "To:" field, Mail Merge Toolkit generates personal messages for every single recipient (as many messages as many recipients in the "To:" field), and then, places all those individual messages into Outlook Outbox. I.e. only "To:" field matters for generating single personal message. That means, if your original, "source" message contains addresses in the "CC" or "BCC" field - every message generated for a single "To:"-recipient will contain all these addresses in those secondary fields, so therefore a (blind) copy of every message sent to a single "To:"-recipient will be also sent to the secondary recipients (specified in "CC" and "BCC"). So, if you add e.g. 100 recipients into the "TO:" field, and a recipient into CC - your CC-recipient will get 100 message copies addressed to your 100 TO-recipients. This behaviour is correct. Therefore, we usually strongly recommend our customers to avoid using the "CC" or "BCC" fields if mail merge feature is used.


Question: Does Mail Merge Toolkit enable me to send individualized attachments in the mail merge, so that each email contains a different attachment?

Answer: Yes, Mail Merge Outlook Toolkit will help you attach to your personal messages unique attachments to unique recipients (or, also static files if you need). With Mail Merge Toolkit add-in, you can merge fields from different data bases, incl. Excel data files: all the opportunities of the native mail merge in Word are supported by our Mail Merge Toolkit since it is the extension of the regular Office Mail Merge feature. Its option appears in the last 6th step in Word, as an alternative towards the regular "Electronic Mail", if you follow Step by Step Mail Merge Wizard, and enables some additional features there. And you can send personalized attachments with this tool - a sample of such use with the Excel base is illustrated in this flash tutorial.


Question: Is there a way to send from a non-primary email address? I sent a test email, but there was no option to change the "From" field before sending.

Answer: Our mail merge tool does not provide any possibility to edit the From field. But if you have several accounts in Outlook, or if you have several mail profiles in your system - Mail Merge Toolkit will display profile or account selection dialogue: if you close Outlook before mailing (and do not use Outlook Contacts as data source) - you will get profile selection prior to account selection. You can test with a separate account, or also with a separate mail profile: http://support.microsoft.com/kb/829918. If you e.g. send through a POP3 account - Outlook will send message with the address specified as sender's address in your POP3 account settings. If you send using some specific Exchange feature (delegate access, or "send as", or "send on behalf") - your Exchange Server analyzes data in the From field, and processes it according to sender's permissions to send as the specified user. Please contact your mail server administrator for more details about usnig these features.

User Testimonials
I love the Mail Merge tool kit. It makes my life so much easier here in the Provost Office at the University of Kansas!

Laura Green
University of Kansas


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