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Message AutoFill component

With the use of this Outlook add-in you can specify various automatic fill in settings of the fields “From”, “To”, “CC”, “Subject” for different Microsoft Outlook folders. This Outlook add-in can save your time and protect against disappointing mistakes. Moreover, Message AutoFill is able to automatically select the account from which the sending process is performed for different folders of your Microsoft Outlook.

Do you always have to send a copy of every message to your boss when answering client’s questions? Or are you using different mail accounts to reply to the messages that are saved in different folders but you sometimes forget to switch between the accounts? With the help of Message AutoFill you can set yourself free from these problems once and for all.

The Message AutoFill component allows to:

  • automatically fill in the “To”, “From”, “CC” and “Subject” fields when working in particular folders of Microsoft Outlook;
  • automatically select the mailing account when creating messages and replies.

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Example of component use:

Let us suppose that when working with the folder Feedback in your Microsoft Outlook, you always need to send a copy of the message to specific address. Moreover, it is also necessary that when you work in the current folder the message must be sent not from your default account but from the technical support address. If you spend only 5 minutes for configuring this Outlook add-in, you will never forget to fulfill the abovementioned operations, because the Message AutoFill component will do it for you!

First of all, you should make sure that the component is enabled. For that, after installing MAPILab Toolbox, make sure that the box of the component is checked (menu “Tools” > ”MAPILab Toolbox” > “Options”):

Click to view full size screenshot

Now a rule must be created in the component’s settings (menu “Tools” > “MAPILab Toolbox” > “Message AutoFill”), which will automatically perform necessary actions.

Click the “New” button to create the rule and enter the rule name (e.g. “Send copy to director”). Then select the account from which the messages are going to be sent. Click the “Recipients” button and enter the email address where the message copy will be sent (in the BCC field). On the “Folders” tab select the folder, for which this rule is active:

Click to view full size screenshot Click to view full size screenshot

That’s all! Click the “Ok” button. You have created the rule which will automatically send the copy of the message to your boss, as well as send the message from the necessary account and this rule will be implemented for the “Feedback” folder only.

The Message Autofill component is one of the 18 add-ins included into the program MAPILab Toolbox. You can learn more about other Outlook add-ins and download the trial version at the MAPILab Toolbox product page.

Click here to find detailed information about licenses and purchase the full version of MAPILab Toolbox.

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I would add the email scheduler to schedule email reminders to my staff about various weekly and monthly work scchedules including periodic reports and periodic summaries. The system will take a good proportion of my work out and my department's efficiency increases that much.

Gordon Chan
Rio Tinto


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