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Batched Mail component

At the present moment more and more mail servers impose limitations on the number of outgoing messages sent during a certain period of time. It is done in order to prevent undesirable mass mail distributions. But as well as any other security measures, this restriction brings inconvenience to those users, who send a bulk of mail daily. The use of the Batched Mail allows you to plan the mail sending process. This Microsoft Outlook add-in sends a specific amount of mail during an hour or with a specified delay between sending two messages that go one after another. This will protect you from receiving errors when sending a lot of messages and also save your time – you wouldn’t have to go back to your computer in order to click the “Send” button more and more times.

You can easily manage the work of this Outlook add-in by using message the sending rules. Different rules can be created for various senders and recipients with specific settings for each of them.

The use of the Batched Mail allows to:

  • effectively plan mail distribution taking into consideration the limitations of your mail server;
  • save your time because of the mailing process automation;
  • avoid a great number of errors as a result of exceeding the limit of allowed emails to be sent during one hour.

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Example of component use:

Let us suppose that your mail server has the following restriction on sending mail: not more than 60 messages per hour. If you have more than two hundred emails in your Outbox ready for sending, the mail client will notify you about the error and stop further sending process. In order to resume it, you will have to wait till the interval of time will be over (1 hour), and only after it you can start sending manually. The use of Batched Mail allows you to fully automate the sending process. This Outlook add-in will send a specified amount of messages every hour, so no errors will appear and no manual restart of the sending procedure will be required.

After installing MAPILab Toolbox it is necessary to make sure that the Batched Mail is enabled. Please, verify that the box of the add-in is checked in the settings of MAPILab Toolbox (menu “Tools” > “MAPILab Toolbox” > “Options”):

Click to view full size screenshot

Now in the settings of Batched Mail (menu “Tools” --> “MAPILab Toolbox” --> “Batched Mail”) you should select the necessary parameters, that is: ‘Send no more that 60 messages per hour’.

Also check the following options:

  • Send the messages with “High Importance” flag first – important messages will be sent first of all;
  • Reset the High Importance flag to normal after sending – the recipients will not have the messages marked with the “High importance” flag (we are using this flag for the Batched Mail Microsoft Outlook add-in to recognize what messages must be sent first of all).
  • This rule is active – check this option to activate the rule with the specific settings.

    Click to view full size screenshot

    Now the created rule will manage the sending process, and send out no more than 60 messages per hour. All messages in the sending queue will be listed in the “Queue” tab in the Batched Mail settings:

    Click to view full size screenshot

    The Batched Mail component is one of the 19 add-ins included into the program MAPILab Toolbox. You can learn more about other Microsoft Outlook add-ins and download the trial version at the MAPILab Toolbox product page.

    Click here to find detailed information about licenses and purchase the full version of MAPILab Toolbox.

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    I have used MAPILab's Outlook Add-In products for years! Send Personally and Subscription Manager are a great duo to send newsletters and mass mailings. They are very easy to use and have allowed us to cancel a subscription to an on-line service to provide newsletters.

    Deb Hermann

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