Deploying software to multiple workstations in an enterprise can be time and effort consuming. Using automatic deployment tools can optimize this process. We will use MAPILab Mail Merge Toolkit as an example to show the most common (as we see it) modern ways of installing the product on multiple workstations:
- Mass deployment using MSI file and Group Policy.
- On-premises package deployment tools such as System Center Configuration Manager (Endpoint Configuration Manager) from Microsoft or from a third-party vendor such as Ivanti Endpoint Manager, ManageEngine Endpoint Central, and others.
- Cloud-based package deployment tools like Microsoft Intune or third-party alternatives.
- OS image preparation for virtual desktop environments like Azure Virtual Desktop.
When researching email marketing tools available on the market and choosing the one that fits your needs, data security is one of the main concerns. A lot of modern bulk mailing services require you to upload your sensitive data to some online 3rd party services. And for many users, this situation is not acceptable for many reasons.
This is where Mail Merge Toolkit comes to the rescue. This add-in is developed specifically for Microsoft Office environment (Excel, Word, Publisher, Outlook) and only extends built-in features.
The program is installed and runs locally on your PC, and no data is being transferred to MAPILab in any way. There are no additional 3rd party servers or services involved. This guarantees 100% privacy for email campaign content, attachments, and recipients.
The only information being exchanged with MAPILab is license validation and new version notification, which can be disabled in the settings.
Out of the box, Microsoft Word sends mail merge emails using a default Outlook account and doesn`t offer an option to use different email accounts. This often leads to the common mistake of sending with the wrong email address.
This is where Mail Merge Toolkit comes to the rescue, offering full control over the FROM field:
- Before sending messages, you can change the sender, when having multiple Outlook accounts.
- Moreover, you can mail merge as someone else if you were delegated Send As or Send on Behalf of another Microsoft 365 or Exchange mailbox permissions.
This article will show how to easily add Cc and Bcc recipients while mailing the merged document. There is no such build-in option in Microsoft Office but using Mail Merge Toolkit you can send Carbon and Blind Carbon Copies. Just specify secondary and hidden recipients the same way as in regular Outlook messages.
But what’s the point of sending copies of personalized emails in the first place?
The main idea of Cc is to make all recipients aware of getting the same message. And later by using the Reply All option, people from this email thread can be involved in the future conversation. This is especially useful for related contacts like a recipient, and recipient`s assistant, or student, and parent, or client, and account manager, etc.
On the other hand, Bcc allows the opposite scenario, by hiding additional recipients from anyone listed in the To and Cc fields in order to protect the privacy of email addresses and names.
This can be used in both internal and external communications.
Public Folders provide an easy and convenient way to share content with multiple users and user groups in an organization. All users have access to Microsoft Outlook to work with their emails and mailboxes, so adding Public Folders as an additional feature to the product they know very well is convenient and efficient.
Deployment and management of Public Folders are also simple and clear for Exchange Administrators since they don’t need to use regular mailboxes for that purpose and configure sophisticated permissions to give control of those mailboxes to multiple users.
Introduction in Exchange mailboxes keyword searching
When a task occurs to find emails with specific keywords in mailboxes, the best approach is to perform this search on the server side – on Microsoft Exchange Server. Search in Exchange itself is quite complex since it involves special mechanisms and technical approaches in order to allow search for necessary keywords in hundreds or even thousands mailboxes quickly and efficiently.
Fortunately, there is no need to study or deal with these processes directly since there is a tool that makes search in Exchange absolutely simple and user-friendly – MAPILab Search for Exchange.
Please note, that email open rate tracking feature is currently not available, because of Google Universal Analytics being discontinued by Google.
Our team is currently working on this issue and developing a new version that will support email tracking features provided by the new Google Analytics 4 platform.
We are open to all suggestions and would appreciate it if you could share your usage case with our Support Team, by sending details on how you currently use this feature and what you expect from GA4 migration.
Make sure to connect with us on social media for all updates announcements: YouTube, Facebook, Twitter, LinkedIn.
Measuring email campaign performance is an essential feature for bulk mailing. Mail Merge Toolkit allows tracking of mail merge using Google Analytics. Now it is possible to know if an email has been opened or read.
We sometimes get requests from our customers who downloaded and installed the add-in, but cannot locate program options in Outlook for some reason:
>> Have tried reinstalling several times. Setup seems to run correctly and confirms install. The program does no show up in Outlook.
>> We have downloaded the trial version of the add-in and have not found a way to make it work properly.