Do you often exchange documents and images with your customers or partners? Do you send bulky files to your colleagues for reviewing and reporting? In other words, does your mail flow contain a lot of attached files? If the answer is yes, you probably have already considered the need for optimization of attachments storage. If the answer is no, it is very likely that you haven’t actually counted, have you? Once you count the files and calculate how much disk space they occupy, not to mention the load on Outlook productivity, you may start to find the idea of reorganizing your attachments more appealing. The most obvious way to do it in a corporate environment is to allocate a separate storage folder on an in-house file server. Moreover, this simple solution is fairly beneficial, and we will give you five reasons why it is totally worth it.
In one of the previous articles we learned how to send files automatically in Outlook in reply to a request message using MAPILab Toolbox. Taking into consideration how rapidly business environment is changing, it is no wonder that commercial documents, such as pricelists, special offers, and catalogues are updated rather frequently. If you have an audience that you need to keep informed of the changes you make, sending out new versions of such documents adds up to your routine even if you use automatic tools and mass mailing solutions. However, there is a solution that enables to send out updated version of documents in question as soon as you have made some changes in the document. If you already use MAPILab Toolbox for Outlook, you might have noticed the File Send Automatically component in the list of add-in features. In the present article we will dwell upon the capabilities of this tool and possible application.
In the era of transnational corporations stretched across multiple time zones and various bring-your-own-device initiatives gaining popularity among companies that want to enhance efficiency and availability of their workforce, it is very common to use your home computer or personal mobile device for business correspondence. Modern data security solutions enable to maintain certain safety standards and protect corporate accounts even when they are accessed from outside the company.
The mail flow in a company often contains a lot of email duplicates: messages from external and internal senders are forwarded to colleagues, bosses and relevant departments. When you receive a letter and realize that it should have been addressed to a different employee of the company, you usually press Forward without any further delay. As soon as you have done so, there are at least two copies of the same message in your email database. This would not present a slightest problem, were it not about email attachments. Unless commanded otherwise, attached files are just dragged along with their messages, regardless of their size, file type and general relevance.
Given that business-critical information forms an important part of a company’s assets and its leakage can lead to financial loss, damage or even a legal action against the company, data loss protection solutions and tools are essential to a corporate IT-environment. Although bulky and powerful DLP-suites from leaders of IT-security claim to protect from almost any risk, there is still much to be done on user-level, because there’s no other factor as powerful as human factor.
As you may know, the latest installment of the Microsoft’s globally acclaimed office productivity solution – Office 2013 – has many differences from the previous one, and the list is increasing even as we speak owing to frequent updates. While most of the changes are quite expected: feature upgrades, fixes and new feature implementations; there are some that came as a surprise.
To improve the overall security measures regarding Office and Windows system stability, Microsoft decided to remove the possibility of implementing a so-called “custom action” Outlook rule configuration scenario. Basic Outlook rules, an all-powerful tool created to achieve the broadest of goals as far as scope and in terms of improving one’s Outlook and Office experience, were left intact. However, the removal of the “custom action” function naturally restricts some rule configuration scenarios.
Do you often receive documents and messages that need to be stored on paper? Does your organization stick to archiving certain messages outside the digital environment? Do your customers and partners send plenty of faxes, orders and invoices that are also printed to become part of your business archive? If you answer ‘yes’ to any of the above, you can definitely benefit from a solution that automates the printing of messages and attachments right on the stage of their processing by your company’s Exchange server. The solution is called Print Agent for Exchange.
Using a Microsoft-powered mail server as a comprehensive corporate email solution is extremely popular, as it enables easy synchronization and sharing of mail and other items. Complex architecture of a modern Exchange server makes it fast, reliable – and rather costly to maintain. As your company grows, your Exchange server processes more and more data each day. How do we organize this data to avoid a never-ending need for extension of resources? First of all, let us find the ‘bad guy’. And the bad guy here is a huge bulk of attachments that aren’t structured and occupy too much disk space. Moreover, you are very likely to end up with a lot of duplicate attachments appearing as a result of forwarding, CC’ing or sending multiple-recipient messages.
When we say personal email, we think of a POP3/IMAP mailbox or Webmail. When it comes to business correspondence, we think of an Exchange account. Although Exchange and POP3 / IMAP accounts are generally viewed as two drastically different email options, in reality the borderline is not so rigid, as both approaches have their strong and weak points – making their combination sensible and even desirable in some cases. We will give you a brief overview of their features and provide a possible compatibility solution.