What is a distribution list in Outlook and how to set it up

Learn how to create and manage contact groups (formerly distribution lists) in Outlook 2016 with this super-quick guide.

Unlike ‘distribution list’, the new term ‘contact group’ is rather self-explanatory – in essence, it is a group of contacts in Outlook that you can manage as a single entity and easily set up group conversations or send mass emails without leaving anyone out. Invaluable for corporate communication, this feature enables you to reach out to specific departments, task forces, partners, and stakeholders.

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Smart mass-mailing with Send Personally in Microsoft Outlook 2019

We released a major update of our popular program for sending numerous e-mail messages from Outlook – Send Personally add-in.

It is now fully compatible with the new Microsoft Office 2019, but we also added several new features offered and requested by our customers: program Settings for notifications, custom folder and default macro values are added to the drop-down option list in the add-in toolbar at the message ribbon, with the new options you can:

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Out-of-office messages in Outlook: Setup and use

Notifying your partners and customers about your current leave of absence is sometimes key to good communication. If you do not have the luxury of your own secretary and do not want to go through your inbox every evening on vacation, you can simply set up an automatic out-of-office reply that will notify its recipients about the time of your return.

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How to do Mail Merge with SharePoint lists

Are you using the features of the SharePoint Intranet platform in your everyday work? Do you use SharePoint lists at your organization’s corporate SharePoint Server site? And when you send numerous e-mail messages using the mass mailing tools like Microsoft Office Mail Merge – do you wish to use your SharePoint lists as recipient base directly, without exporting them to your local drive?

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Using digital signature in the documents emailed via the Microsoft Word Mail Merge feature

Let’s say, I need several personal copies of my Agreement to be signed by specialist. They are away, but available via e-mail. Can I use the Signature feature in Microsoft Office Word and let my document be converted to personal PDF files, then, sent immediately and individually to the addressees? – Yes!

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How to send GDPR-compliant attachments in Outlook 2016

As European companies and their partners all over the globe are preparing for the introduction of the GDPR – a new set of personal data protection laws – learn how to ensure the compliance of your business correspondence with the new regulation. Our brief guide on secure attachments gives an overview of data protection options offered by MAPILab’s Attachments Processor for Outlook.

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