Mail Merge Toolkit: send password-protected PDF and DOCX attachments

These days data privacy and security issues have become a critical part of our life. From this article, you will learn how to prevent unauthorized access to sensitive data sent using Mail Merge Toolkit by securing attachments with a password. It is the commonly used scenario to meet company security policies, GDPR requirements, and so on.

Mail Merge Toolkit is a powerful add-in for Microsoft Office that significantly expands the built-in mass mailing features. It allows you to send attachments, personalize subject lines, select the sender account, use CC/BCC fields and much more. Now it also can encrypt PDF and DOCX documents with a password.

Add passwords to mail merge

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Mail Merge with Cc / Bcc using Word

This article will show how to easily add Cc and Bcc recipients while mailing the merged document. There is no such build-in option in Microsoft Office but using Mail Merge Toolkit you can send Carbon and Blind Carbon Copies. Just specify secondary and hidden recipients the same way as in regular Outlook messages.

But what’s the point of sending copies of personalized emails in the first place?

The main idea of Cc is to make all recipients aware of getting the same message. And later by using the Reply All option, people from this email thread can be involved in the future conversation. This is especially useful for related contacts like a recipient, and recipient`s assistant, or student, and parent, or client, and account manager, etc.

On the other hand, Bcc allows the opposite scenario, by hiding additional recipients from anyone listed in the To and Cc fields in order to protect the privacy of email addresses and names.

This can be used in both internal and external communications.

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Searching in Public Folders on Exchange Server

Public Folders provide an easy and convenient way to share content with multiple users and user groups in an organization. All users have access to Microsoft Outlook to work with their emails and mailboxes, so adding Public Folders as an additional feature to the product they know very well is convenient and efficient.
Deployment and management of Public Folders are also simple and clear for Exchange Administrators since they don’t need to use regular mailboxes for that purpose and configure sophisticated permissions to give control of those mailboxes to multiple users.

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Keyword search in Exchange Server mailboxes

Introduction in Exchange mailboxes keyword searching

When a task occurs to find emails with specific keywords in mailboxes, the best approach is to perform this search on the server side – on Microsoft Exchange Server. Search in Exchange itself is quite complex since it involves special mechanisms and technical approaches in order to allow search for necessary keywords in hundreds or even thousands mailboxes quickly and efficiently.

Fortunately, there is no need to study or deal with these processes directly since there is a tool that makes search in Exchange absolutely simple and user-friendly – MAPILab Search for Exchange.

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How do I find the add-in Outlook after the installation?

We sometimes get requests from our customers who downloaded and installed the add-in, but cannot locate program options in Outlook for some reason:
>> Have tried reinstalling several times. Setup seems to run correctly and confirms install. The program does no show up in Outlook.

>> We have downloaded the trial version of the add-in and have not found a way to make it work properly.

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How to print emails and attachments from Outlook: the basic useful facts

Sometimes, a paper copy of your email or attachment is strongly required: quotes, invoices, contracts, arts, etc. The built-in facilities in Microsoft Outlook fulfill up to 80-85% of standard tasks in this area – the software let you operate with printing emails/attachments easily. If your business requires more advanced actions – additional apps will assist you to fulfill your needs. This brief article will just provide you a scope of answers regarding the most common things related with printing issues in Outlook. We will review the subject based on the latest Microsoft Outlook 2019. Also note, some of described below features are unavailable in the Outlook out-of-the-box, so we’ll illustrate them using our printing app – Print Tools for Outlook.

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What is a distribution list in Outlook and how to set it up

Learn how to create and manage contact groups (formerly distribution lists) in Outlook 2016 with this super-quick guide.

Unlike ‘distribution list’, the new term ‘contact group’ is rather self-explanatory – in essence, it is a group of contacts in Outlook that you can manage as a single entity and easily set up group conversations or send mass emails without leaving anyone out. Invaluable for corporate communication, this feature enables you to reach out to specific departments, task forces, partners, and stakeholders.

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Smart mass-mailing with Send Personally in Microsoft Outlook 2019

We released a major update of our popular program for sending numerous email messages from Outlook – Send Personally add-in.

It is now fully compatible with the new Microsoft Office 2019, but we also added several new features offered and requested by our customers: program Settings for notifications, custom folder and default macro values are added to the drop-down option list in the add-in toolbar at the message ribbon, with the new options you can:

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