Mail Merge Toolkit is a powerful add-in for Microsoft Office extending the mail merging capabilities in Microsoft Outlook, Microsoft Word and Microsoft Publisher. This app allows you to realize really personalized mass mailing easily and efficiently by providing a set of requested and unique features:
Personalize email subject
As soon as you need to personalize part of message subject or the whole subject line, you need Mail Merge Toolkit. Insert data fields into the message subject, so that not only the contents of a message but also its subject is personalized.
As soon as Mail Merge Toolkit is installed, you can attach files to the message. Perform the mail merge the same way as you do it usually and click the “Mail Merge Toolkit” option on the last step of the “Step by step wizard” in Microsoft Word to specify the necessary attachments.
Mail Merge Toolkit offers a way to send personal attachments. You just need to specify the path to the file in a separate column in the data source (Excel spreadsheet, CSV, database, etc.) and enter the name of this field instead of the attachments in the Mail Merge Toolkit.
Microsoft Word Mail Merge allows you to personalize HTML messages, but what if you need to send it as a PDF? Try Mail Merge Toolkit, the only way to distribute a number of personalized PDF files with a few mouse clicks. You just need a select “PDF attachment” in the message format and fill in the text which will be displayed in the message body.
If the data source with the message recipients data stored in a List on a Microsoft SharePoint Server, the Mail Merge Toolkit offers you a way to get data from this lists and use it for mail merging! You do not need to ask your SharePoint Administrator to install something on the server and you do not need to allow the exporting of the list to a Microsoft Excel Spreadsheet. Just use the Mail Merge Toolkit to perform your mailing by getting the data from a known and constant source.
Avoid security issues and automate Mail Merge
Use the Mail Merge Toolkit to send HTML or RTF messages from Microsoft Word without Microsoft Outlook security prompts and maintain internal Internet links. In particular, Mail Merge in Microsoft Word provides a higher level of correspondence safety. Mail Merge Toolkit is compatible with all recent versions of the Microsoft Word, so, mail merging in Word 2016-2003 isn’t a problem any longer!
Emails with image map
Send personalized messages in GIF format from Microsoft Publisher. When sending GIF messages from Microsoft Publisher, HTML-links can be assigned to image areas (image map technology). By using messages in GIF, you can be sure that your recipient will be able to read it in any email client.
Take the email format that you need
Send messages to multiple recipients in PDF, HTML, Plain text and RTF formats directly from Microsoft Word.
The Mail Merge Toolkit dialogue looks very similar to the standard Microsoft Office box "Merge to Electronic Mail" (see screenshot). In that box, like in the standard one, you can choose the data field containing recipient addresses, set message subject (btw, in Mail Merge Toolkit you can use automatic data field insertion like in a document text), set the format, and choose files to be attached to each message if necessary.
The mechanism of generating personalized PDF-documents is improved.
New: Microsoft SharePoint Lists are supported now as Mail Merge data source.
Professional edition of the product is released.
Version 2.12.3.3 — released on August 18, 2017
Fixed: an issue with adding the add-in toolbar to the "Mailings" ribbon tab in Publisher and Word, known in several cases with Microsoft Office 2013-1016.
Fixed: the "Invalid registry data type" error, known with the recent updates applied over the version 2.6 and lower installed previously.
Version 2.12.1.0 — released on May 17, 2017
Revised and updated installation / deployment mechanism of the add-in for Microsoft Office applications has been added:
diagnostics of the current MS Office configuration;
add-in loading diagnostics in Word, Outlook and Publisher;
mechanism for fixing loading issues in case the add-in is disabled in any Office applications.
Diagnostics logs enriched with a new detailed data to simplify troubleshooting
Version 2.12.0.4 — released on February 10, 2017
An update for the mechanism for prevention of a system security warning from Outlook when trying to access items has been implemented. This warning appeared in systems of some languages after installation of Outlook 2016.
Version 2.12.0.3 — released on January 30, 2017
Improved handling of large lists of recipients when operating memory is low.
Version 2.12 — released on October 12, 2016
New feature is added: current document name can be used to rename the attached file which contains the main message text, when the “PDF/HTML/RTF Attachment” message format is selected.
Fixed: the error known with some specific configurations on closing publication in Publisher.
Version 2.11 — released on July 4, 2016
New: Logging level option is added for troubleshooting: Mail Merge Toolkit Help button (down-pointing arrow)-> Logging.
New: alternate action for messages with attachments is added: if the file is unavailable, you can select to stop sending the message with failing attachment. Other available alternates: Skip for this message, Skip for all messages, Stop sending.
Fixed: an issue with detection of the records number in the data source if some specific filters are used.
Version 2.10 — released on March 22, 2016
If the modes “HTML/RTF/PDF Attachment” are selected for the main document, inserting graphics is now supported for the outgoing HTML message body, generated by the add-in based on the custom form.
Version 2.9 — released on September 7, 2015
Support for Microsoft Office 2016 has been added;
Support for Windows 10 has been added.
Version 2.8 — released on January 19, 2015
The format of the outgoing message is changed if the modes: “HTML Attachment”, “RTF Attachment”, or “PDF Attachment” are selected as message format in the add-in settings. The new version of Mail Merge Toolkit generates messages in the HTML format, instead of the previously used RTF.
Version 2.7 — released on June 25, 2014
An issue with incorrect converting publication to the GIF format by using Mail Merge in Microsoft Office Publisher 2007-2013 is fixed.
New feature is added in Microsoft Office Publisher: export of publication to the PDF format.
The method of editing in Microsoft Office Publisher is updated: the built-in editor is now used.
If you select the "PDF Attachment" message formats in Publisher, you can configure using a separate template in the message body (so that it is not empty if you send your message text as an attachment).
Unicode support is added.
The bug of processing filters by the data source record numbers is fixed.
Version 2.6.4 — released on May 27, 2014
Compatibilty with Microsoft Office 2013 Service Pack 1 (KB2817430) is added.
New feature is added: you can use a separate template in the message body if selecting message formats like: "HTML Attachment", "RTF Attachment", "PDF Attachment" (in previous versions, message text was sent in the attachment, and message body was empty).
An issue with incorrect displaying specific local characters is fixed.
The method of sending messages with attachment is optimized.
Version 2.6.3 — released on October 18, 2013
An issue when the registration code is unsaved known if running Microsoft Office Word without Administrator credentials is fixed.
Unicode paths to the attached files (specific national characters in filenames) are now supported
New feature: file masks are now supported in the name of attached files.
An issue with sending blank message body is fixed – it was known in several cases with the systems where non-English local language settings were used.
Version 2.6.2 — released on February 25, 2013
The feature to send personalized messages as PDF attachments has been added.
Version 2.6.1 — released on November 16, 2012
Support for Windows 8 has been added;
Support for Microsoft Office 2013 has been added.
Version 2.6 — released on December 19, 2011
A possibility to use data source fields inside of automated Word fields (for example, Database field) is added.
Version 2.5.7 — released on October 14, 2010
The problem with displaying full path to the attachments has been fixed.
Version 2.5.6 — released on February 19, 2010
Microsoft Office 2010 Beta (64-bit editions) support has been added.
Version 2.5.5 — released on December 10, 2009
Microsoft Office 2010 Beta (32-bit editions) support has been added.
Version 2.5.4 — released on July 22, 2009
Deployment capability has been extended;
Minor interface changes.
Version 2.5.3 — released on December 23, 2008
Support for Microsoft Outlook 2007 hotfix package KB958789 has been added.
Version 2.5.2 — released on December 18, 2007
The problem with adding extra character to end of the message has been fixed.
Version 2.5.0 — released on December 11, 2006
Support for Windows Vista has been added;
Support for Microsoft Office 2007 has been added.
Version 2.4.0 — released on April 20, 2006
Attachment Manager has been added;
Program Installation Wizard has been improved;
The "Help" section has been enhanced;
The list of company's products and their description has been updated.
Version 2.3.0 — released on January 17, 2006
Some bugs have been fixed.
Version 2.2.0 — released on July 8, 2005
A possibility to send messages when the "CC" and "BCC" fields are filled in has been added.
The fields and the settings of the main window of the program can be saved now.
Version 2.1.0 — released on June 11, 2005
The way to select accounts has beed changed.
Now you can send the merged messages with background images.
Version 2.0.0 — released on May 27, 2005
The message converter has been rewritten and the bugs with message formatting have been fixed.
Version 1.7 — released on March 14, 2005
The possibility to send messages through a specifed account has been added.
Version 1.6 — released on February 23, 2005
German language has been added.
Version 1.5 — released on January 13, 2005
Bug with sending messages by Excel datasource has been fixed.
Russian language has been added.
Version 1.4 — released on August 27, 2004
Microsoft Windows XP Service Pack 2 compatibility issues are fixed.
Product was tested with Windows XP 64-bit Edition, no known issues.
Product was tested with Windows XP 64-bit Edition, no known issues.
Version 1.3 — released on August 10, 2004
The Button "Mail Merge Toolkit" has been added to the "Mail Merge" toolbar of Microsoft Word.
Now you can send the merged messages like attachments in the RTF format.
A possibility to send messages to recipients from exchange server's address book has been added.
Version 1.2 — released on January 14, 2004
Add-in now allows the user to choose save or not to save sent messages(to the Sent Items folder).
Some bugs have been fixed.
Version 1.1 — released on October 24, 2003
Bug with recognizing the type of message attachment has been fixed.
Version 1.0 — released on October 9, 2003
First public version.
Additional information
Mail merge in MS Word 2016, 2013
How to do mail merge in ms word
How to mail merge in Microsoft Word (2003, XP)
Frequently Asked Questions about mail merging add-in for Microsoft Outlook
Question: Every time I try to send a mail merge with a party CC'd it seems to add an additional CC to my mailmerge. Do you know if there is a way to correct this?
Answer: Our Mail Merge Outlook Toolkit software works as follows: according to the number or e-mail addresses in the "To:" field, Mail Merge Toolkit generates personal messages for every single recipient (as many messages as many recipients in the "To:" field), and then, places all those individual messages into Outlook Outbox. I.e. only "To:" field matters for generating single personal message. That means, if your original, "source" message contains addresses in the "CC" or "BCC" field - every message generated for a single "To:"-recipient will contain all these addresses in those secondary fields, so therefore a (blind) copy of every message sent to a single "To:"-recipient will be also sent to the secondary recipients (specified in "CC" and "BCC"). So, if you add e.g. 100 recipients into the "TO:" field, and a recipient into CC - your CC-recipient will get 100 message copies addressed to your 100 TO-recipients. This behaviour is correct. Therefore, we usually strongly recommend our customers to avoid using the "CC" or "BCC" fields if mail merge feature is used.
Question: Does Mail Merge Toolkit enable me to send individualized attachments in the mail merge, so that each email contains a different attachment?
Answer: Yes, Mail Merge Outlook Toolkit will help you attach to your personal messages unique attachments to unique recipients (or, also static files if you need). With Mail Merge Toolkit add-in, you can merge fields from different data bases, incl. Excel data files: all the opportunities of the native mail merge in Word are supported by our Mail Merge Toolkit since it is the extension of the regular Office Mail Merge feature. Its option appears in the last 6th step in Word, as an alternative towards the regular "Electronic Mail", if you follow Step by Step Mail Merge Wizard, and enables some additional features there. And you can send personalized attachments with this tool - a sample of such use with the Excel base is illustrated in this flash tutorial.
Question: Is there a way to send from a non-primary email address? I sent a test email, but there was no option to change the "From" field before sending.
Answer: Our mail merge tool does not provide any possibility to edit the From field. But if you have several accounts in Outlook, or if you have several mail profiles in your system - Mail Merge Toolkit will display profile or account selection dialogue: if you close Outlook before mailing (and do not use Outlook Contacts as data source) - you will get profile selection prior to account selection. You can test with a separate account, or also with a separate mail profile: http://support.microsoft.com/kb/829918. If you e.g. send through a POP3 account - Outlook will send message with the address specified as sender's address in your POP3 account settings. If you send using some specific Exchange feature (delegate access, or "send as", or "send on behalf") - your Exchange Server analyzes data in the From field, and processes it according to sender's permissions to send as the specified user. Please contact your mail server administrator for more details about usnig these features.
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Mail Merge Toolkit is a powerful add-in for Microsoft Office extending the mail merging capabilities in Microsoft Outlook, Microsoft Word and Microsoft Publisher. This app allows you to realize really personalized mass mailing easily and efficiently by providing a set of requested and unique features:
Personalize email subject
As soon as you need to personalize part of message subject or the whole subject line, you need Mail Merge Toolkit. Insert data fields into the message subject, so that not only the contents of a message but also its subject is personalized.
As soon as Mail Merge Toolkit is installed, you can attach files to the message. Perform the mail merge the same way as you do it usually and click the “Mail Merge Toolkit” option on the last step of the “Step by step wizard” in Microsoft Word to specify the necessary attachments.
Mail Merge Toolkit offers a way to send personal attachments. You just need to specify the path to the file in a separate column in the data source (Excel spreadsheet, CSV, database, etc.) and enter the name of this field instead of the attachments in the Mail Merge Toolkit.
Microsoft Word Mail Merge allows you to personalize HTML messages, but what if you need to send it as a PDF? Try Mail Merge Toolkit, the only way to distribute a number of personalized PDF files with a few mouse clicks. You just need a select “PDF attachment” in the message format and fill in the text which will be displayed in the message body.
If the data source with the message recipients data stored in a List on a Microsoft SharePoint Server, the Mail Merge Toolkit offers you a way to get data from this lists and use it for mail merging! You do not need to ask your SharePoint Administrator to install something on the server and you do not need to allow the exporting of the list to a Microsoft Excel Spreadsheet. Just use the Mail Merge Toolkit to perform your mailing by getting the data from a known and constant source.
Avoid security issues and automate Mail Merge
Use the Mail Merge Toolkit to send HTML or RTF messages from Microsoft Word without Microsoft Outlook security prompts and maintain internal Internet links. In particular, Mail Merge in Microsoft Word provides a higher level of correspondence safety. Mail Merge Toolkit is compatible with all recent versions of the Microsoft Word, so, mail merging in Word 2016-2003 isn’t a problem any longer!
Take the email format that you need
Send messages to multiple recipients in PDF, HTML, Plain text and RTF formats directly from Microsoft Word.
Emails with image map
Send personalized messages in GIF format from Microsoft Publisher. When sending GIF messages from Microsoft Publisher, HTML-links can be assigned to image areas (image map technology). By using messages in GIF, you can be sure that your recipient will be able to read it in any email client.
The Mail Merge Toolkit dialogue looks very similar to the standard Microsoft Office box "Merge to Electronic Mail" (see screenshot). In that box, like in the standard one, you can choose the data field containing recipient addresses, set message subject (btw, in Mail Merge Toolkit you can use automatic data field insertion like in a document text), set the format, and choose files to be attached to each message if necessary.
Technical support
The license grants you a right to get new versions and technical support for free during one year.
After one year you can continue use installed version of the product without any limitations but if you would like to get technical support or to download new version of the product the license renew is required.
To get a status of your license and to renew it please follow the Renew license area on the web-site.
Technical support is provided via e-mail and Tickets system on the web-site.
Download Trial Version
You can download free trial version (16488 KB) of Mail Merge Toolkit and test it before purchasing:
In unregistered versions, the number of addresses the message is sent to using Mail Merge Toolkit cannot exceed 50 and the trial period is limited to 30 days.You can order the fully licensed version of Mail Merge Toolkit over the Internet with any major credit card.
Pricing:
License type
USD
Single user license
24
5-Users license
110
10-Users license
190
25-Users license
450
50-Users license
800
100-Users license
1200
* If you are interested in purchasing more than 100 users licenses, volume prices are available here.
Using your Mail Merge toolkit to streamline customer notifications.
How to do Mail Merge with SharePoint lists Are you using the features of the SharePoint platform in your everyday work? Do you use SharePoint lists to store corporate data? And when you send numerous e-mail messages...
How to use the Mail Merge feature in Microsoft Word 2016 Learn how to use the Mail Merge feature in Microsoft Word 2016 to send personalized email messages by using a list of recipients stored in a Microsoft Excel worksheet.
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