Email Scheduler component
If you are to send messages by scheduler often, the Email Scheduler will help you to fully automate this process. Now you can set a certain date and time to send out specific messages. Furthermore, this Outlook addin can work with the attached files, which allow you to, for example, send certain documents periodically. Do you have to send a report about the work done to the central office each Monday? Do you need to make a new price-list distribution each Monday? Do you have to send out invitations for the corporate party next week? This Outook addin allows you to accomplish these tasks in just a few mouse-clicks!
With the help of Email Scheduler you can:
- fully automate the process of sending messages on schedule;
- send a message at the selected time and date;
- attach files to the scheduled messages, and even whole folders.
Example of component use:
You are in a continuous business trip and your boss expects to receive reports of the work done from you daily. Moreover, you should not forget to send congratulations to your friend, who has a Birth Day next week. With the use of this Outlook addin you can do it easily!
First of all, you should make sure that the Email Scheduler is enabled. For that, after installing MAPILab Toolbox, verify that the box of the addin is checked in the settings of MAPILab Toolbox. (menu “Tools” > “MAPILab Toolbox” > “Options”):
As a first example, let us take a look into the daily mailing of the report to the boss. In the component settings (menu “Tools” > “MAPILab Toolbox” > “Email Scheduler”) click the “New Message” button and type in the message text, with which the report is going to be sent out:
Now you should select the settings of the schedule, on which the message is going to be sent. When you click the “Schedule Message” button, the screen will appear where you will be asked to select the sending day and the recurrence of the message. In order to send the message every weekday, it is necessary to select the following options on the “General” tab:Recurrences: Daily
Select the following in the appeared settings in order to send daily:
Select the sending time below, and also the date when the sending will start and end. In this case, the period must be selected, during which you are in a business trip:
Click the button “Add Files > Browse For Folder...” on the “Attachments” tab and select the folder where your report and all additional files are located:
Enter the name of the rule on the “Other” tab, e.g. “Daily report to my boss”; check the option “Force Send/Receive for Outbox messages”, in order to send the message immediately regardless of the Microsoft Outlook settings; check the option “Send overdue messages on Outlook Startup”, so that, if the messages has not been sent for some reason (no Internet connection or the mail client was not launched), the message will be immediately delivered on the next startup of Microsoft Outlook.
After clicking the “Schedule” button the rule will be added to the general list of rules.
As a second example, let us create the rule in order not to forget to congratulate a friend on the day of birth.
Click the “New Message” button and enter text of the congratulation message. After clicking the “Schedule” button, select the following options: “Recurrences: No recurrences” and also time and date when the message must be sent. Name of the rule on the “Other” tab, e.g. “Happy Birthday greeting” and check the options “Force Send/Receive for Outbox messages” and “Send overdue messages on Outlook Startup”. After clicking the “Schedule” button, the congratulation message will be scheduled to be sent at the appointed time:
The Email Scheduler component is one of the 18 addins included into the program MAPILab Toolbox. You can learn more about other Microsoft Outlook addins and download the trial version at the MAPILab Toolbox product page.
Click here to find detailed information about licenses and purchase the full version of MAPILab Toolbox.